Transactions Overview

Use the Transactions function to perform these tasks:

Enter transactions that consist of purchasing goods or services from a vendor.
Set up initial vendor balances by entering outstanding invoices for purchases from you vendors. Thereafter, enter purchases and returns as you receive invoices for them.
Enter and edit new orders and returns.
Enter the receipt of goods.
Apply invoices.
Enter return authorizations.
Apply debit memos.

Note: If you interface Purchase Order with Inventory, entering transactions in Purchase Order updates item location information, detail history, and lot and serial information in Inventory if the Inventory options are set to retain this information.

Transactions do not need to be in the currency assigned to the vendor for which you are entering a transaction. That is, transaction amounts may be entered in any Active Currency. Use the Base Currency check box that appears when you select a vendor that uses a currency other than the base currency to view or enter transaction amounts in your company's base, or functional, currency.

Purchase Order Transactions Screen Organization

The Purchase Order Transactions screen is divided into three sections:

The top section contains a set of tabs that relate to information about the order as a whole, including general information, associated documents, shipping information, order totals and so on.
The middle section of the screen contains a lit of the order's line items. You can use the arrow, page up, and page down keys to move the highlight to any line item with which you want to work.
The bottom section of the screen contains several tabs that relate to information associated with the line item currently highlighted in the center section, such a line item details, GL account information, drop-shipment source transactions, and landed cost information.

Purchase Order Transaction Types

Each transaction and line item has an assigned type, or status, which tells you (and the system) where the transaction and line item fall in the Purchase Order work cycle.